The Offices of the Dean of Students and Student Life assist student organizations to ensure that all student organizations have the necessary information that is needed to follow policies, procedures, and regulations set forth by our departments and the University. The following information will provide guidance and direction and lead to a student organizations success.
Student Organization Handbook– This link directs you to the Student Organization Handbook, which is a comprehensive resource for registered student organizations and their advisors.
Required Student Organization Forms
Student Organization Registration Form– This form shows a list of the officers and members in the organization. Must be updated every school year and when there are changes.
PNW Signature-Authorization-Form– This form shows a list of the officers and members in the organization. Must be updated every school year and when there are changes.
Revised Student Organization Financial Manual-Hammond Campus
Student Organization Financial Manual– Westville Campus
COOL (Central Office Online) –
Applications for Additional Funding
Support Funds Application– This document is the application that registered student organizations need to complete for support funds.
Indiana Campus Compact Student Community Service (SCS) Grant– The Indiana Campus Compact Student Community Service (SCS) Grant supports student projects (group or individual projects) with the community, such as plunge experiences or national Days of Service events (ex: 9/11, MLK Day, Cesar Chavez Day, Earth Day). Funding amounts for the Student Community Service Grants are up to $1,000 with an institutional cash match of $250 for a total grant of $1,250. Projects must impact the residents of Indiana and cannot fund service projects that take place in other states.
Proposals are accepted once a quarter on the second Monday. Monday, May 14, 2018; Monday, August 13, 2018; and Monday, November 12, 2018. (Note: The project must start at least six weeks after the application due date)
Suggested Financial Tracking Resources
Event Audit Form – This form is needed to track fundraiser sales.
Record of Dues Roster – for recording dues collected and should be completed and maintained in the Treasurer’s Financial Record Book
Cash Count Report – for documenting revenue from sales for profit.
Inventory and Sales Control Worksheet – for tracking inventory and sales for products at student organization events.
Merchandise Sales Report – for documenting sales revenue and merchandise inventories.
Participant Roster – for recording money collected for participation in and event and should be completed and maintained in the Treasurer’s Financial Record Book.
Ticket Sales Report – for organizations to document ticket sales.
Marketing Procedures & Forms
Logo Use Guidelines– This is for all use of the Purdue Signature and logos.
RM1 Approval-Driving – Any Purdue University Northwest student who will be driving other students to a conference, a campus, etc. needs to be approved as an authorized driver. Allow a minimum of five business days for approval. This form must be renewed every year.
Waiver of Liability– This form is required for all physical activities, travel and emergency purposes.